Every thank you note should include this sentence
An interview without a thank-you note is like a sundae without a cherry on top. Craft a follow-up that leaves a great impression.
This is what you should include in your thank-you note.
There are many occasions for sending a professional thank-you note: after a job interview, if someone does you a favor, if someone hosts you in their office—the list goes on. Regardless of the reason, though, there are certain elements you should always include.
This one sentence (or some version of it) should be in every thank-you note you send: “Thank you for making time for me, and I look forward to our next meeting.”
By using this sentence, you’re conveying two important points. One, that you understand someone’s time is valuable, and two, that you want the relationship to continue.
“Always share your appreciation for the person’s time, regardless of the outcome of the meeting,” says Angelina Darrisaw, founder of C-Suite Coach, a career-coaching platform based in New York City. Especially during the busy holidays, taking time out of their schedule to talk to you may have been a sacrifice.
Additionally, Darrisaw says, it’s important to indicate that you want the relationship to continue. This way, the person you’re thanking has an understanding of your expectations, and they can move forward as they see fit.
Here is how to customize a thank-you note for three separate professional instances that would require one—and where and how you can squeeze in that one magical sentence.
Thank you for a job interview
After a job interview, you want your thank-you note to show gratitude and give the interviewer something to remember you by. It’s your chance to reinforce that you are still interested in the job.
Every thank-you note should be personalized. People can usually tell if it’s a recycled, generic statement. When you write your line thanking the interviewer for their time and telling them you look forward to another meeting, include something specific about your encounter to show that the time spent with them was valuable, says Anthony Pensabene, digital marketing associate with Evolving SEO.
“Each engagement is unique, so reinforcing the other person's memory and making them not only remember you, but specific events with you, increases the likelihood the person will remember both,” Pensabene says. “Simply thanking the person is not only expected, but it's never going to stand out, or be the 'purple cow' in the bunch.”
You say: Thank you for making time to meet with me to discuss the strategic initiatives you’re pursuing. I’m impressed that you were able to snag that Fortune 50 company as a client, and I’d love to put my skills to work in supporting that project.
Thank you for a professional favor
If someone does you a favor, such as write a letter of recommendation for you, show your appreciation and offer to reciprocate.
“The essential sentence I always end with is, ‘I look forward to staying in touch,’” says Sonia Lakhany, an attorney specializing in intellectual property law in Atlanta who says she sends a lot of thank-you notes. “That lets the recipient know that I intend for it to be an ongoing relationship and not a one-time exchange.”
Another way to show your appreciation and keep the option open for an ongoing relationship is to say, “Please let me know if I can ever do the same for you,” suggests Beth Bridges, author of Networking on Purpose and founder of The Networking Motivator.
“Whether it’s done as a thank you or done to keep the relationship going, you always want to look for opportunities to give back—or forward—to those who’ve helped you,” Bridges says.
You say: Thank you for taking the time to write me such a great letter of recommendation. I start work there next Monday. Let me know how I can return the favor.
Thank you for professional advice
When thanking someone, such as a mentor, for giving you advice, you want the person to know that you value their opinion and take their advice seriously.
Reference something you talked about, whether it was something you had in common or a funny story from your conversation, Lakhany says.
Again, it’s important to remember that someone went out of their way to help you out, even if it was as simple as offering a bit of advice. Acknowledge that in your note—a favor, no matter how small, is still a favor.
You say: Thank you for taking the time to discuss my career options with me. I hadn’t considered the impact that grad school would have on my longer-term goals. I’ll let you know what I decide.
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If you’ve been in the heat of a job search, then you know how it feels to send thank you emails. The reason for these emails is clear. Professional etiquette is still extremely important in any effective job search. You want to come off as polite and responsible. You also want to stand out from the crowd. Let’s check out a few ways you can say “thank you for your consideration”. All the while making sure your note helps set you apart from the competition.
Thank you for your consideration?
We know, it’s played out. Everyone and their mother are sending the same thank you notes. But, of course, a proper thank you is always necessary. Since our goal is to set ourselves apart from the pack, we need to explore how to send this message in a unique and impactful way.
We covered how to follow-up after an interview in a different post. So, how do we say thank you for your consideration without using the same, stale format as everyone else?
First, we have to understand what the common, generic-looking, “thank yous” look like. From there, you will discover how to really personalize it to leave a lasting impact on any hiring manager.
Boring Thank You Note
The above note contains most of what is considered to be essential. It reiterates interest and reminds the interviewer particularly what makes you unique. But it lacks any real substance.
The interviewer will read this note and forget about it in 5 minutes. Why? Because they’ve already seen 15 other notes thanking them for their consideration.
Sending an impactful “Thank You”
Sure, you can be lazy and stick to the generic note above. The thing is, a bland letter like that isn’t going to help you stand out. It certainly isn’t going change or improve an opinion or help the interviewer remember you in a positive light.
So, why not spend a little extra time to make sure the company really knows that they can’t miss out on you?
The following two examples are from attorney and copywriter extraordinaire, Matthew Platt:
Amazing Thank You Note
This note a great for a few reasons:
- It mentions the names of all the people he met.
- There is a mention of how the role will help him progress professionally.
- Reiteration of why he is a perfect fit.
Here is another great example. In this context, the interviewee only interacted with one interviewer. In addition, the discussion itself was a bit shorter. Notice how he still makes reference to the benefits the company will gain from his employment while also reiterating excitement on his end.
Another Amazing Thank You Note
While the above letter is a bit less expressive, it still successfully drives home the point. Instead of the generic “thank you for your consideration”, it details exactly why the employment fit is so perfect. It goes into not only why the company would benefit from his employment, but also how he plans on growing with the role as a professional.
Mentioning long-term goals or a future with the company is very effective. It shows the employer that you plan on sticking with them long term if given the opportunity.
Thank you for your consideration!
That’s right, you! Thanks for reading. By now, you should have a really good idea as to how you should replace your generic “thank you” note with an impactful note that leaves a lasting impression.
To recap, here are a few key points you should hit to really stand out:
- Don’t forget the names of EVERYBODY you spoke with
- Mention specifically how your skills line up with the requirements of the position
- Explain how the role will help you grow professionally in the long term
- Express enthusiasm and an understanding of the situation
- Reiterate what sets you apart
Make sure to focus on all the points above and your “thank you for your consideration” will quickly change into a “thank you for the opportunity”!
For more incredible job search and resume tips, check out the rest of the ZipJob blog here.
We also offer a really sweet, free and comprehensive resume review. Make sure your resume is sending the right message before you start sending it out!
Dear [interviewer name],
I want to thank you for taking the time to interview me for the [position name] position.
I’m confident that my experience in [relevant experience] and my proven track record in [skills] will make me an excellent employee.
Thanks again for your consideration.
I want to thank you again for taking the time to arrange for me to meet and speak with you as well as with [interviewer #2] this past Friday.
I am excited about the prospect of exploring a potential career with [Company Name]. Particularly because of the opportunity to expand my skill set to the broad spectrum of legal issues which [Company Name] manages regularly.
I want to thank you again for sharing your experience at [Company Name] with me and providing me with more information about the [Position Name] position.
I recognize that [Company Name]interviews many incredibly talented applicants regularly, and want to express my sincere appreciation to you for inviting me into speak. I think my [experience type] experience aligns perfectly with what your team is looking for, and I hope to get a chance to prove that.
I look forward to speaking again soon.
Thank you for taking the time to speak with me this past Friday about the [Position Name] position with [Company Name].
It was a pleasure meeting with you, and I truly enjoyed learning more about the role. After our conversation, I am confident that my skills and experiences are a great match for this opportunity.
I especially appreciated when you explained how [Company Name] would allow me to not only expand my skill set within the corporate and investment management area but also in many other areas of law as well.
My interview this past Friday confirmed my belief that I could be a valuable new [Position Name]. I am very enthusiastic about the possibility of joining your team and look forward to speaking to you again in the future. If you need any further information, please do not hesitate to contact me.